PeopleSoft upgrade information sessions begin Aug. 28

August 21, 2012

The University Technology Office will hold informational sessions beginning Aug. 28 about the PeopleSoft upgrade and Outage Sept. 20-25. (During the outage, PeopleSoft and MyASU will be read-only.)  

The one-hour, “What’s New” sessions will be held on each campus through Sept. 7. Each session will explain the outage, where to find online resources and what PeopleSoft 9 will look like.   On Monday, Sept. 10, staff can view a virtual session from every campus. Please check the schedule of sessions on this web page: http://peoplesoft.asu.edu/information-sessions.

The upgraded system will be split into two parts: one for human resources and payroll functions and another for student transactions.

The upgrade to PeopleSoft 9 was required to ensure that ASU will continue to receive regulatory, legislative and tax updates for student and human resources systems. This upgrade is the first major one to the PeopleSoft system since it was installed at ASU in 2006.  Unavailable university business transactions during the outage: My ASU and PeopleSoft (the ASU database that houses student and HR information) will be read-only.

Students, faculty and staff will be able to see data, but not change it. This includes:

• Class withdrawals, schedule changes and enrollments
• Effort-reporting actions
• HR transactions (change address, new hires, promotions, etc.)
• iPOS graduate student transactions
• Posting grades to ASU grade roster via My ASU
• Residence hall changes
• Reporting hours worked during the outage
• Student finance transactions (including payments and financial aid)
• Students will NOT be able to request or see transcripts during the outage

Available systems that will function normally during the outage:
• ASU online
• Blackboard
• DARS (students will be able to run reports, the data will be static)
• Door access
• Gmail & Outlook
• Google apps (including docs)
• Printing
• Sun Devil Dining and Sun Card services
• Advantage (data from PeopleSoft will be static)

More information about the outage can be found on the following web pages:

• cfo.asu.edu/peoplesoft  (Offers information about HR department functions, including payroll, benefits, PTR and time reporting plus a handy “Go Live” planning calendar)

• peoplesoft.asu.edu ( Provides outage information and includes an FAQ page, a link to the communication strategy, a list of applications unaffected by the outage, checklists to help you prepare for the outage and much more  )

Questions? Post them here.

Contact:
Paul Stoll, paul.stoll@asu.edu
University Technology Office

University Office of Business and Finance